How To Organize The Perfect Fundraising Gala

Organising a perfect event is essential, but it requires significant time, effort and expense. And no matter the cause, it’s vital to create fundraising ideas that would not only generate profits but would also last for years to come.

Hosting a gala is one of the most popular events organised by charity fundraisers because it easily fits into all types of organisations, both big and small. It is a great opportunity to recognise your organisation’s success and to connect with your donors on a personal level.

When you organise a gala gathering, it can either be a formal and regal event or a casual social gathering with a small or large guest list. However, even with the resources online, devising the program flow can be challenging, especially if you are incorporating several activities. With that, it’s always crucial to engage with the best fundraisers to oversee the planning process.

Why Create a Fundraising Campaign

Two of the valuable reasons why organisations put so much effort in creating an event is to raise money and raise awareness. To do this, activities, such as dinners, auctions or tournaments, are planned carefully.

There are so many types of fundraising campaign initiatives that you can do to achieve your goals. Events like peer-to-peer fundraising, crowdfunding, online fundraising, text-to-give campaign and social media campaign are some of the creative ways to showcase your organisation’s brand.

1. Find New Potential Donors

Successful fundraisers know how to target the right audience to increase the organisation’s effectiveness. As an organiser, you have to know who your donors are so when you reach out to new supporters, your strategies will lead to a positive outcome. The more you know about your existing donors in the community, the more you will be able to come up with creative and strategic fundraising event ideas for your campaign.

2. Ensures Consistent Funds To Support Activities

Firstly, funds are the reason why you are able to run operations. Having a regular flow of funds sustains your organisation’s mission, vision and goals. If you can’t raise money, ultimately, the organisation will cease to operate. The good thing is that ideas for fundraising are truly limitless. Understanding your goals will provide you with numerous activities to include in your event.

3. Maintains Support From Existing Donors

Taking good care of your existing donors is just as essential as getting new ones. Supporters are the lifeblood of any charity or non-profit fundraising affair. Therefore, knowing what motivates them to give is vital to your lasting relationship.

To really create an impact on your supporters, your organisation must show good stewardship to the donor money. One of the reasons why donors give to your fundraiser event is their personal connection to your cause. When they can see the impact of their generosity, they will trust your organisation and will continue to give more.

How to Organise a Fundraising Gala

1. Devise a Program That Meets Your Fundraising Gala Goals

Your goals are important to ensure that you are heading in the right direction and to assess your event’s success. Whatever your goals are, they should be an essential part of the planning process.

2. Decide on Your Gala Theme

Deciding on a theme will bring fresh experience to your supporters. From the food, venue and decorations, you can spark more personality, enjoyment and excitement. Moreover, with your theme, you can narrow down your options, making it easy for you to go through the planning process.

If you are not sure what theme to use, get creative with some of the popular themes like Masquerade, Black Tie Event, Wild West, Tropical or even Hollywood theme.

3. Create a Realistic Budget

As with any other fundraising event, budget is crucial if you want a return on investment. A definitive budget must include actual costs of expenses, as well as the projected income.

Even a small gala requires a budget that would completely cover the expenses. It also means that while it is important to stay within the budget, it should not compromise the quality of the event. If your budget is limited, look for creative ways to make your gala event stand out. The best events are often a result of meticulous planning and innovative schemes which strikes the right balance between increasing donors and keeping the costs down.

4. Incorporate Creative Ways to Encourage Donations

In today’s technology, people have more access to donate a portion of their money to any cause. And as an organiser, you must adapt to this change because registrations and admissions are not just enough to earn profits. So, be ready to incorporate any method that would generate more contributions. Encourage donations through text-to-give, donation kiosks or social media links.

5. Include Several Fundraising Ideas

Engaging with your supporters is one of the key successes when organising a gala event. Therefore, you have to incorporate the main event that would draw people to your cause.

One of the great ways to highlight your gala is to include auctions because your guests can bid on their favourite items. Hosting an auction as part of your gala requires a professional team to procure items.

Helping Hand Auction Services

Although there are many ways to organise a gala fundraising event, the key to success is to always engage with a reliable fundraising event team.

Not sure what items to include in your gala auction? Let us help you. Helping Hand is a leading auction service that has already built a strong reputation throughout Australasia.

At Helping Hand, we provide auction ideas for fundraisers, credible auction items and services to take your event to the next level. More importantly, we have the right people with high expertise to run your event.

Why hire Helping Hand? Because our team can bring success to your organisation. This is our profession and with years of experience, we can provide you with the most comprehensive auction event service there is.

So, if you are looking for fundraising ideas in Australia for a large crowd or easy fundraisers for small groups, call us and we will discuss better options with you.

Tim Tszyu to Honour Dwight Ritchie in the Ring

This Friday, 6th December 2019 will see Tim Tszyu re-enter the ring for his highly publicised fight with Jack Brubaker. This follows Tim’s most recent fight against Dwight Ritchie, who recently tragically passed away during a sparring session.

Team Tszyu 2 will be honouring Dwight Ritchie and his family this Friday in the ring, with live and silent auctions taking place at the event, in the ring, in an initiative to raise money for the Dwight Ritchie family fund.

“As a community we are all still reeling from the loss of Dwight Ritchie. It’s hard to believe that just three short months ago, we were preparing for our own fight and now he is no longer with us,” says Tim Tszyu.

“I’m proud to be a part of the Boxing family that looks out for our own, and raising funds this Friday for the Dwight Ritchie Family Fund is a huge part of that. All profits raised from the silent and live auction, which will take place on Friday night, will support his family who is going through a very tough time and only has more to come,” commented Tszyu.

Helping Hand Group to facilitate the fundraising auction

Attendees will have the opportunity to bid for items supplied by fundraising auction facilitators Helping Hand Group, including an exclusive Boxing session with Tim Tszyu, signed prints of Kostya and Tim Tszyu and a boxing glove signed by five world champions including Muhammad Ali, Joe Frazier, George Foreman, Larry Holmes and Ken Norton.

In addition, there will be a range of experiences, holidays and signed memorabilia from music legends and sporting heroes.

“At Helping Hand Group we have helped a range of charities, organisations and groups raise more than $110 million over the past two decades. We are putting our energy behind supporting Tim Tszyu and the Australian Boxing community who have been left devastated by the loss of Dwight Ritchie earlier this year,” says Richard Ernster, Director of Helping Hand Group.

“Helping Hand Group has been long-time supporters of the Boxing community in Australia, and particularly of the Tszyu family with a relationship which has spanned many years. Not only will we be running a live and silent auction on Friday night to raise funds for the Dwight Ritchie Family Fund, I’m proud to announce Helping Hand Group will match dollar for dollar the amount that is raised from the silent auction,” says Ernster.

“I encourage everybody to give deeply and generously and show their support for Dwight’s family who have experienced such a tragic loss,” concluded Tszyu.

For more information about this event (Fox Sports) or for information about fundraising event support, contact a Helping Hand Group team member near you.

Multiple Live Auction Sale of Jerseys Raises SGD$26,000

SOLD…and SOLD once more!

At times, Helping Hand Group can supply multiples of an auction item for fundraisers. This provides an opportunity for your live auctioneer to sell more than one of a particular item on your auction list. In a standard live fundraising auction, the auctioneer can work with two, three or more of the same auction item – whether it is a holiday package or limited set of signed memorabilia – to engage with the group of top bidders. When the bidding has reached the maximum point, the auctioneer can announce each of the top bidders (matching the number of multiples available) as winners. This can significantly boost funds raised for your cause!

Richard Ernster, Live Fundraising Auctioneer

Recently in Singapore at the VANDA White Boxing event, two sets of Pele and Maradona jerseys were available on auction – and both were sold in an exciting finish to the live auction. This resulted in SGD$26,000 instantly added to the total fundraised on the night!

Helping Hand Group’s program – Last Donor Standing – can also bring about multiple sales of a particular auction item for fundraisers. This program gets the whole room involved by having the auctioneer ask all guests to stay standing through rounds of bidding for an item while increasing the asking price until it sells. The last group of guests standing each win one of the items at the top bidding price announced.

Contact our team to learn more about how we can arrange multiples for your next fundraising event.

Helping Hand Group Review: Heart Foundation Luncheon 2017

The Heart Foundation’s testimonial of Helping Hand Group’s support of their fundraising Luncheon.

“Thank you for the friendly and reliable auction service Helping Hand Group provided on the day – the event certainly would not have run as smoothly without you!”

Our team recently received a wonderful letter from the Heart Foundation, Australia NSW Division. We were delighted to lend their organisation a helping hand at a recent fundraising luncheon in support of the wonderful work that they do. The Heart Foundation funds lifesaving heart research and works to improve heart disease prevention and care for all Australians.

A BIG thank you to the Heart Foundation for taking the time to write to us. We look forward to many more successful events in the future!

Full testimonial below:


A heartfelt thank you from the Heart Foundation

On behalf of the Heart Foundation NSW, I would like to thank you sincerely for your support and involvement in our annual Women with Heart Charity Luncheon held on May 12, 2017 at KPMG International Towers in Barangaroo.

Thank you for the friendly and reliable auction service Helping Hand Group provided on the day – the event certainly would not have run as smoothly without you!

I personally found the staff to be very professional, reliable, and easy to work with. `I truly value this relationship and appreciate your contribution and participation towards our event this year.

Your support enables us to further progress our work in this critical area and for that we are sincerely grateful.

On behalf of everyone at the Heart Foundation, thank you once again. We look forward to the 2018 luncheon and our continued relationship with you.

Wishing you the very best of health.

Warm regards,

Celeste
NSW Division

Learn more about the Heart Foundation HERE.

Helping Hand Group’s Ballot Bidding Supports Italian Chamber of Commerce in Singapore

This beautiful Lamborghini was on display at Italian Chamber of Commerce in Singapore‘s Gala Night! We were proud to be out lending a helping hand at this fundraising event with our effective Ballot Bidding® program and expert fundraising event team to assist the organisers and guests from start-to-finish.

The Italian Chamber of Commerce is a non-profit association recognized by the Italian Government and member of Assocamerestero, apex body of over 70 Italian Chambers abroad. The Chamber aims to strengthen bilateral relations between Italy and Singapore in collaboration with strategic partners from the two Countries

What a great night! Thank you to the ICCS team for having us.

Jason Kazanis Helps Smash Fundraising Goal for Starlight Children’s Foundation Australia

Jason Kazanis is one of the best fundraising auctioneers

Our event support team can also come with some fantastic live auctioneers that specialise in fundraising auctions!

Jason Kazanis – Auctioneer did an outstanding job at the recent Starlight Children’s Foundation Australia Funraiser Charity Dinner as the live auctioneer. His skilled work contributed to the event exceeding their fundraising goal by $65,000 – enough to help Starlight Children’s Foundation assist 1,900 kids. Fantastic!

A big thank you to Jason and the Starlight Children’s Foundation team for having us!

Helping Hand Group Supports Behind the Smile Fundraiser

Behind the smile fundraiser supported by helping hand group ballot bidding and silent auction.
Recently, we were out lending a helping hand at the Behind the Smile Fundraiser at the Dee Why RSL Club with our Ballot Bidding® programme.
 
The inaugural event aimed to raise funds and awareness on the Northern Beaches for Mental Health. It was a wonderful night filled with entertainment and speakers and to start the conversation about mental health. The event featured ex-NRL star and Boxing Champion Joe Williams as one of the speakers at the event and Australian actor and presenter Lochie Daddo is the emcee.
 
Thank you to the organising team of the Behind the Smile Fundraiser for having us!

Helping Hand Group Lends a Helping Hand to HCA Hospice Care

Our Singapore team was proud to be out lending a helping hand at the HCA Hospice Care Charity Golf Dinner 2017.

Our team supported the event with our Ballot Bidding® programme as well as a Live Auction event during the evening.

All proceeds from this fundraising event will be channeled to providing palliative and hospice care to HCA Hospice Care’s patients, to enable them to live their last days at home in comfort and with their loved ones.

Thank you to the HCA Hospice Care team for having us!

More info about the event: https://www.hca.org.sg/hospice/events/hca-charity-golf-tournament-2017

Helping Hand Group supports Operation Smile Australia

We were proud to be out lending a helping hand at the wonderful Smile Gala, hosted by Operation Smile Australia recently.

Money raised through the Smile Gala will benefit Operation Smile Australia’s medical programs and help ensure our continued success in providing the highest-quality of care to patients around the world. Their medical volunteers dedicate their time and expertise on missions to help provide exceptional surgical care to children with cleft and craniofacial conditions.

Our wonderful event team supported the event with a state-of-the-art Electronic Silent Auction system – great way to engage with guests and encourage bids!

#TeamHelpingHandGroup #SmileGala

Event: Coastguard Kiwi Christmas Dinner

This December, be part of Coastguard Northern Region’s first Christmas appeal – ‘Tis the Season! Our team will be out lending a helping hand at this event.

Event Details:

Kick off the Christmas season with a festive Kiwi inspired evening at the Hilton Auckland, New Zealand all in support of Coastguard Northern Region.

On the water’s edge of Auckland, enjoy a fun filled night with good food, fine wine and plenty of banter – not to mention the chance to participate in the value-packed live and silent auctions, along with some fabulous entertainment that lets you know the Kiwi Summer season has well and truly begun!

So get your boatie mates, clients or family together for a great night of fun & dancing in support of Coastguard.

For more info or to book your tickets, please email fundraising@coastguard.org.nz. We can’t wait to see you there!

Location: The Hilton Hotel
Date: Friday, December 1st
Time: 6:00pm
Price: $1,500 per table of 10 ($150 p.p.)

FACEBOOK EVENT INFO