Organising a charity fundraising event is an excellent way to raise money and fund a specific cause. However, it should be planned and organised well to ensure that the event will become successful.
How to Organise a Charity Event
A charity event is best done by hiring an expert to handle all the essential aspects of the event. These professionals usually have unique fundraising ideas, and they know how to conduct such an event well. Nevertheless, if you are among the event’s proponents, you also need to know how it’s done. To help you out, we’ve outlined some things that you can consider doing.
1. Know the event’s purpose.
When planning to organise a charity event, one of the first things that you should look into is the event’s purpose. By doing this, you will have a clear idea about the type of event that you need to organise. It will also help you develop unique fundraising ideas that will enable the event to raise more funds.
2. Select an appropriate theme.
Based on your understanding of the event’s purpose and the unique fundraising ideas you have in mind, select an appropriate theme for the event. If you want, you can use any of the following themes.
- Auctions
Auctions are among the most popular and unique fundraising ideas. This involves offering a range of items for auction so the attendees can bid and purchase the things they want to own. The more unique items you have, the more funds you can raise.
- Casino night
A casino night is also among the unique fundraising ideas used to raise funds. This involves setting up various card tables in the venue and allowing the attendees to test their luck and donate their winnings to the event.
- Carnival night
A carnival night is an excellent theme to use in a fundraiser. This works best when the attendees bring along their kids and buy tokens that they can use at the carnival. The setup allows the event to earn additional funds from the token sales.
3. Create and allocate a realistic budget.
Don’t forget to create a realistic budget for the event. In doing this, consider all the expenses that the event will incur and have the budget ready upfront. This will help you handle the event’s preparation without delays because the financial resources are already at your disposal.
4. Choose an appropriate venue.
As soon as the budget is ready, you can now look for and select the most appropriate venue for the event. Book a place that will allow the setup of your chosen theme. You also need to consider the expected number of attendees to ensure that the area can accommodate them. Furthermore, choose a venue equipped with amenities that will help make completing your unique fundraising ideas convenient.
5. Promote the event on social media.
The promotion of the event should be among your top priorities. This is because the event’s success depends on the number of attendees. But given that you can now reach out to your target audience using social media, make sure to maximise the use of these platforms.
6. Hire an event expert.
An expert can help you implement your unique fundraising ideas into the event. Although hiring an expert means incurring an additional expense, this move will most likely pay off. Having professionals to help you out makes the event more enticing to potential attendees. They also have extensive know-how in handling unique fundraising ideas so you can be assured that the event will be successful.
Benefits of Hiring an Expert to Organise a Charity Event
Getting a company that specialises in organising charity events, fundraising events and auctions provides a long list of benefits, especially the following:
1. It saves you time and effort.
Once employed, the company’s personnel will take charge of all the preparations needed to hold an event. Because they are experts in what they do, you don’t need to worry about anything. You have all the freedom to spend time on other valuable things you need to do.
2. It helps in attracting more attendees.
Having a reliable company to organise a charity event and implement your unique fundraising ideas helps attract more attendees. This is because the company you hired is usually associated with a network that provides fundraising enthusiasts with information about the latest charity events in the area. The information about your event is also communicated to the fundraising community. Thus, your event would most likely have more attendees, and the chances of conveniently raising the amount needed become higher.
3. It assures you that the event will be successful.
Professional organisers know all the game rules, and you can make use of their skills to your advantage. They are trained to set up the venue and implement your unique fundraising ideas the way you want them or based on what is appropriate for the event you plan to hold. They are also proficient in consolidating all the essential logistics needed for the event.
Helping Hand Group Auction Services: Lending You a Helping Hand
Planning for a charity event?
If you need ideas for fundraising events, Helping Hand Group can help you. We employ a team of experts with years of training and have helped hundreds of clients reach their fundraising goals. The best part? We assist you in your fundraising event from start to finish without upfront costs to you. We offer auction items on a consignment-type basis.
Let’s start planning for your charity event today. For more details about this partnership, contact us.